ATTENDANCE If children are marked absent in the register without any explanation, a member of staff will try to contact you to find out the reason for the absence by 9.15am. If we get no response, then a member of staff will initially try other family members on your contact details to get an explanation. If necessary a staff member will come to your house to ensure all is well. At the beginning of each school year we ask you to complete an End of Day arrangements form, this ensures we know exactly who collects each child at the end of each day. We will not allow anyone to collect your child whose name is not on the list. This is for your child’s safety. We know that children occasionally have social arrangements like tea parties or birthday parties, please could you inform school of any change to the collection arrangements so we don’t hold up any festivities by having to phone you for consent for your child to leave with a person different to that stated on your list. SAFETY POINTS Jewellery – children should not wear jewellery, which can cause harm to themselves or others in the normal course of the day. For safety reasons, children must remove all jewellery before P.E. and as the school has no facilities to ensure the safe-keeping of valuables, parents must consider the wisdom of permitting it to be brought to school. The LA does not insure pupils’ property. For the children’s safety, please do not park directly outside the school, or encourage children to walk through the car park. Please mark all clothing with the child’s name. The school uniform supplier can add your child’s initials to a garment for a small charge. CHILD PROTECTION Parents and Carers should be aware that the school has a duty to take reasonable action to ensure the welfare and safety of its pupils. In cases where school staff have cause to be concerned that a pupil may be subject to ill-treatment, neglect or other form of abuse, staff will follow the Child Protection procedures and inform the The Children’s Hub of their concern. This may involve a visit to the home by a Social Worker. If you have any safeguarding concerns regarding any children, The Children’s Hub can be contacted on 01249 284284. Our Child Protection policy is available for scrutiny at school. PREVENT From July 2015 all schools (as well as other organisations) have a duty to safeguard children from radicalisation and extremism.This means we have a responsibility to protect children from extremist and violent views the same way we protect them from drugs or gang violence. Importantly, we can provide a safe place for pupils to discuss these issues so they better understand how to protect themselves. Information on the Prevent Strategy Parents Guide to Extremism and Radicalisation PUPIL PHOTO POLICY The school may on occasions use photographs of the children to promote the school. You may withhold permission for your daughter/son’s image being used in this way by informing the Headteacher. Parents are welcome to photograph their child’s events at school for personal use, unless the Headteacher believes that there is a risk to the health or safety of those present. For further clarification please see the full photo policy. Please do not use these photos on social networking sites e.g. Facebook. Photograph and Video Policy VISITS From time to time during the school year children take part in short, local visits as part of the school curriculum. This may be a visit to the library, the local church or to the shops for example. They are often at no cost, on foot and last less than a whole school session. Our full Visits Policy is followed for these, and we inform parents in advance. For other visits; of longer duration, outside school hours, involving other transport, needing parental contributions or of a more adventurous nature, we will seek parental consent in advance of the visit. Educational Visits Policy INTERNET ACCESS Pupils use the internet to enhance learning in many curriculum areas. School uses an advanced ‘firewall’ to filter out unsuitable websites, and so access is not possible through school IT systems. Children are always supervised when accessing the internet. A copy of the rules for responsible internet use that we operate are attached. Please spend time with your child discussing these rules and sign and return to school. Internet Acceptable Use Policy EQUAL OPPORTUNITIES We believe that every child should be able to achieve their full potential, and our policy covers all aspects of school life. A paper copy of these policies is available from school. Equality Policy Single Equality Policy EMERGENCY PROCEDURE Each parent/guardian is asked to fill in our Emergency Contact form which we use if a child is taken ill or involved in an accident at school. This information is also held on the school computer. Please advise us of any change of circumstances to keep our records up to date. DATA PROTECTION ACT In order to fulfil its information needs the school holds certain data about all its children that under the terms of the Data Protection Act, is classed as personal data. The school determines the purpose to which that data can and should be used and is thereby classified as a data controller. As a data controller it is a legal requirement that we provide individuals who are the subject of personal data with details of who we are, the purposes for which we process the personal data, and any other information that is necessary to make the processing of the personal data fair, including any third parties to whom it may be passed on. This is referred to as a “fair processing notice”. For children of primary school age the appropriate persons to send the notice to is the parents / guardians. Please find our Fair Processing Notice in the School Prospectus. FAIR PROCESSING NOTICE Junction Farm Primary School processes personal data about its pupils and is a “data controller” in respect of this for the purposes of the Data Protection Act 1998. It processes this data to: support its pupils’ teaching and learning; monitor and report on their progress; provide appropriate pastoral care, and assess how well the school as awhole is doing. This data includes contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information. This data may only be used or passed on for specific purposes allowed by law. From time to time the school is required to pass on some of this data to local authorities, the Department for Children, Schools and Families (DCSF), and to agencies that are prescribed by law, such as the Qualifications and Curriculum Authority (QCA), Ofsted, the Learning and Skills Council (LSC), the Department of Health (DH), Primary Care Trusts (PCT), ContactPoint (mentioned below). All these are data controllers in respect of the data they receive, and are subject to the same legal constraints in how they deal with the data. The governing body of a maintained school in England is also required by law to supply basic information to ContactPoint. This only includes the name and address of the child, contact details for their parents or carers (with parental responsibility) and the contact details of the school. Pupils, as data subjects, have certain rights under the Data Protection Act, including a general right to be given access to personal data held about them by any data controller. The presumption is that by the age of 12 a child has sufficient maturity to understand their rights and to make an access request themselves if they wish. A parent would normally be expected to make a request on a child’s behalf if the child is younger. If you wish to access your personal data, or that of your child, then please contact the relevant organisation in writing. Details of these organisations can be obtained from the school Tel: 01642 781586 Your attention is drawn to (Layer 2) of this Fair Processing Notice, which gives supplementary information about the processing of pupil data by the organisations mentioned above, and gives greater details of how the pupil data is processed and the rights of parents and pupils. Either can be obtained by contacting school.